Donald Trelford's annotated set of papers for the meeting held at 8 St Andrew's Hilll, London.
Agenda points include: minutes of 15 January meeting; matters arising (photocomposition, mail order, suspension of Times Newspapers; Ruth Clark report; quality Sundays' posture on major issues); management report (financial performance, production and labour relations, sales and advertising, promotion, other matters); draft 1978 annual accounts; publishing room re-equipment, contract printing of another newspaper; editorial report; ex gratia improvement of existing pensions; Ronald Holmes cheque signatory.
Also includes: accounts up to 31 December 1978 prepared by Coopers & Lybrand.
Creator: The Observer Limited; Editor's Office; Donald Trelford
Donald Trelford's annotated set of papers for the meeting held at 8 St Andrew's Hilll, London.
Agenda points include: minutes of 19 November meeting; matters arising (photocomposition, collect printing, publishing room re-equipment, Times Newspapers, mail order); preliminary 1980 budget; editorial report; management report (financial performance, cash forecast, production and labour relations, sales and advertising, promotion, 1980 Singlehanded Transatlantic Race, other matters); approval of share transfer form in respect of 73,181 'B'shares and issue of new share certificate to Observer International Inc.; appointment of Willis, Faber & Dumas Ltd as the company's employee benefits advisers.
Also includes: statement by Conor Cruise O'Brien and Donald Trelford, December 1979; paper by [Ronald] Holmes on The Observer Ltd and The Observer Magazine Ltd; seating plan for dinner; memorandum from Trelford to O'Brien on the main leader.
Creator: The Observer Limited; Editor's Office; Donald Trelford
Correspondence of Tristan Jones and Roger Harrison and various individuals and organisations.
Includes correspondence with or about: Hodder and Stoughton Limited, publishers, 1962-1984; Hodder Publications Limited, 1967; the Hollis Press and Public Relations Annual, 1975.
Also contains correspondence relating to the following staff: John Hobson; Anthony Holden; Andy Hodsman; Simon Hoggart; Mary Holland; Ron Holmes; Gospatrick Home.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
This files contains correspondence with advertising clients relating to the Observer's debt collecting processes, chiefly in relation to the operations of Inter-Credit International Ltd. and internal memorandums received and sent by Harrison relating to debt collection, overdue advertising accounts and the shortfalls and computerisation of the advertising bookings system.
Also includes: newspaper overdue lists and the minutes of a meeting held to review the advertising bookings system in 1982.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
Contains correspondence relating to the preparation of the Observer budgets for 1979 and 1980. Includes consolidated and detailed budget summaries for 1979; a set of figures showing staff and contributors lineage costs for April - September 1978; information about individual staff salaries and memorandums relating to: capital expenditure, the costs of extra pagination, the finalised 1979 budget, actual 1979 spending against the budget and plans to put William Millinship in charge of the Magazine budget for 1980.
Primary correspondents include Roger Harrison, William Millinship, Ron Holmes, Alan J Snow, KP Obank and Donald Trelford.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
Records relating to the purchase, replacement, repair, insurance and parking of company cars, and the expenses involved. Includes sets of figures showing the expenditure limits for different staff bands and other budget information relating to staff vehicles.
Primary Correspondents include: Roger Harrsion,David Bishop, Donald Trelford, Nicholas Morrell, Ron Holmes, Brian Nicholson, John Steel and Joan Scarsbrook.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
Contains correspondence and reports relating to the Observer's financial accounts. Includes memorandums and sets of figures relating to salary increases; projected and actual overspends against budget (1976); auditing, including the Lonrho internal audit (1985); economies, budget control and raising the cover price; insurance; trading performance; capital expenditure including the 1980 procedure for ordering capital equipment; staffing costs; a new purchasing and ordering procedure (1978); employers liability accident claims 1978; expenses accounts including expense policy for 1983; the advertisement account system (1979); checklist for carrying out investigations into companies the Observer may be interested in acquiring (1979); company loans; draft Observer Accounts manual (1981);complaints about the payments section of the Observer accounts department; cheque signatories and authorisation procedures; loss of profits caused by the SOGAT/NGA dispute in 1983; new year's day publishing costs; company credit cards; payroll robbery (1984-1985); photographers losses in Brixton riots (1985); ready reakoners for the second quarter of 1985/1986 and for 1986/1987. The file includes references to Observer Holdings Ltd (later Lockhold); Observer Partners and the US offices of the Observer newspaper.
The first part of this file (up to 1979) consists almost exclusively of memorandums sent from Roger Harrison to John Steel. Later primary correspondents include: Brian Nicholson, John Nuttall-Smith, David Bishop, Ron Holmes, Brian Blelloch and William Millinship.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
Contains correspondence relating to capital expenditure on machinery and materials and production staffing costs (including overtime payments); figures showing actual and projected spending calculations and memorandums relating to holiday printing costs and machine room maintenance. Correspondence is dated 1976-1982, but production costs figures are included going back to 1972.
Primary correspondents include: Roger Harrison, Jimmy Cox, Ron Holmes, Ron Frost and John Steel.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
General file relating to Coopers & Lybrand, chartered accountants.
Contains correspondence, reports and memorandums concerning: social occasions; newsletters; financial news briefings; charges; taxation; annual account reports; audits; cross-charges; employee share schemes; promotional materials; Atlantic Richfield; The Times; financial advice; budgets; Observer management review; Observer offers; meetings of the Observer board; a review of the distribution system; creation of a UK publishing group; profit sharing schemes; company news; usage calculations; Thornton Bradshaw; internal control; assets; leasing equipment; the appointment of Ronald Holmes; credit control; a guide to business in Nigeria; trading; recruitment of an accounting manager; publishing; Purnells, publishers; libel action; the appointment of Alan J Snow; weaknesses; depreciation.
Primary correspondents include: Roger Harrison; Mike Goodbee; Lord Roger Chorley.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison
File on the Monopolies Commission regarding the transfer of the Observer to Lonrho.
File 1 (RH)
Contains correspondence, memorandum and reports concerning: staff organograms; accounts; balance sheets; trading forecasts; advertising yields; projections; cost centre structure; budget changes; cashflow improvement plans; circulation figures; proxy votes for AGM; reconcilliation of accounts; excerpts from Fair Trading Act 1973; statement on the verdict; consent to variation of class rights attached to shares; insurance arrangements; meeting arrangements; staffing levels;
Primary correspondents include Roger Harrison and BR Gravatt of the Monopolies Commission.
File 2 (Spare)
Contains correpondence with the Monopolies Commission and copies of information provided to the Commission in 1981 about the Observer including statutory and management accounts; staff employment figures; trading forecasts; budgets; investment by ARCO; loan arangements; bank guarantee; effect on profitability of marginal changes in circulation volume and rate card.
Primary correspondents include Ronald Holmes and BR Gravatt of the Monopolies Commission.
Creator: The Observer Limited; Managing Director's Office; Roger Harrison